Per Scholas Enrollment Agreement


This course provides learners with the necessary technical and career development skills, as well as job attainment assistance, to launch a career in tech.  Every effort will be made to assist each graduate with an opportunity for employment in the tech sector. While job attainment assistance may be provided, it is understood that Per Scholas cannot promise or guarantee employment to any learner or graduate. Learners are required to commit for the full length of the course, and if applicable, sit for the appropriate certification exam(s) to be considered a Per Scholas graduate. All learners will receive a detailed syllabus for their specific training course that outlines learning objectives and provides a content-based calendar.


    • Adhere to the class hours set forth by your instructor for the duration of the training.
    • Arrive 15 minutes before the scheduled class time, whether on-premise, remote, and/or hybrid courses.
    • Maintain integrity: All submitted assignments, quizzes, and tests must be the learner's own work.
    • Maintain professional and appropriate behavior at all times.
    • Be respectful of instructors and peers at all times.
    • Proactively communicate any issues with your instructor or campus staff immediately (including but not limited to connectivity, technology, or personal issues that might impact punctual attendance).
    • Dress according to the Per Scholas dress code for all courses, whether on-premise, remote, and/or hybrid courses.
    • Complete coursework by or before the assignment due date listed on the syllabus and/or Canvas.
    • The instructor will monitor learner activity and presence throughout the day; stay engaged in class discussions, assignments, and projects.
    • Limit extraneous computer activity (text/chat, etc) regardless of whether on-premise, remote, or hybrid.
    • Submit all required enrollment documentation by the specified due date. Failure to do so may result in dismissal from the course.

If in a Remote Learning Space:

    • Have a clean space, clear of clutter, and distractions , before logging in.
    • Log on 15 minutes before the scheduled class time to navigate any unforeseen technical issues.
    • Proactively communicate any connectivity, technology, and personal challenges with your instructor(s) immediately.
    • Log in using a headset or headphones with a microphone.
    • Log in with your legal name, not an avatar or nickname. Your preferred name can be in the parenthesis for your Zoom display, as well as your preferred pronouns. If you have had a name change since applying to Per Scholas, it is recommended that you advise your Recruitment & Admissions Specialist as well as your instructor(s) of this information, so that our records can be updated accordingly.
    • Remain on camera the entire time for all classroom instruction, labs assessments, and group work.
    • Ensure that no items that could be considered offensive be visible in the background of the workplace.
    • Connect from a location with little to no background noise.
    • Learners should keep themselves on mute during the class unless called upon by the instructor, to reduce distractions from any background noise.

Typical Class Schedule:

Full-Time
    • Classes are held every day, Monday - Friday.
    • Each day consists of an 8 hour day, which includes instruction, assigned breaks, and tutoring.
    • There will be 4 days of technical instruction and 1 day dedicated to professional development.
    • Additional support is available on an as-needed basis and will be detailed in the course syllabus. (See Mandatory Tutoring Policy.)
    • Lunch breaks are generally scheduled for an hour. There is also a 15-minute break in the morning and in the afternoon.
Part-Time
    • Classes are held on several days throughout the week and can take place during the mornings, afternoons, evenings, and/or weekends.
    • Each class day consists of a specified block of hours, which includes instruction, assigned breaks, and tutoring.
    • There will be days/hours dedicated to technical instruction as well as professional development. 
    • Additional support is available on an as-needed basis and will be detailed in the course syllabus. (See Mandatory Tutoring Policy.)
    • Lunch breaks are generally scheduled, and the time allotted may vary depending on the length of class. Additional breaks may be given throughout the day.


PER SCHOLAS POLICIES AND GUIDELINES:


All learners are expected to adhere to the following guidelines and policies:

Vaccine Mandate


In May 2023, the U.S. Government officially ended the COVID-19 Public Health Emergency, but the health and safety of our community continues to be our highest priority. As such, all campuses will remain a mask-optional environment. Those who feel more comfortable wearing a mask while on campus always have an option to do so. Per Scholas does not require proof of vaccination for our learners, except where required by local jurisdiction. Please note: The local Managing Director has the ultimate autonomy to make real-time decisions to update protocols for their local campuses as conditions warrant.

Attendance Policy [In-Person/Hybrid/Remote]


Attendance is imperative in order to maintain academic requirements and successfully complete this course.

    • Learners are expected to arrive in class at least 15 minutes before training each day.
    • Learners must email or call a site staff member if they are going to be late or absent.
    • Anyone entering the classroom after the designated start time will be recorded as late. Individuals will also be recorded as late if they return from breaks and/or lunches after the return time designated by the instructor. 
    • Individuals missing more than three (3) hours in any given day will be recorded as absent. 
    • Any individual arriving late missing less than three (3) hours in a day will be recorded as tardy. 
    • Calling a site staff member to inform us that you will be tardy or absent does not excuse the tardy or absence. This is what the allotted tardies and absences are for. 
    • The below chart outlines the allotted absences and/or tardies based on the length of your class:

Class Duration

Allotted Absences

Allotted Tardies

18+ weeks

4 days

5 tardies


15 - 17 weeks

3 days 

4 tardies

12 - 14 weeks

2 days

3 tardies

Less than 12 weeks

1 day

2 tardies


Learner's time and attendance will be monitored by the Instructor and Career Coach. Once a learner has accumulated lates and absences, the learner will be issued a written warning via email that outlines your current attendance status based on the above chart.  Additionally, once you’ve accumulated the allotted number of tardies or absences, you will be placed on probation for attendance and reminded that if you are absent or tardy again you may be dismissed from training.


Attendance Policy Exceptions [In-Person/Hybrid/Remote]

While the attendance policy is designed to ensure learners have intentional access to instruction and hands on learning opportunities, there are two exceptions to the attendance policy. Learners will be provided bereavement and civic time off; these absences will not put the learner in jeopardy of dismissal and will not count against the allocated absences for the course.

  • Bereavement Leave: Learners are permitted bereavement leave for the death of an immediate family member. Learners will receive up to 3 days without attendance penalty. Members of immediate family include: spouses, domestic partners, parents, brothers and sisters, children, children of domestic partners, grandchildren, grandparents, parents in law and parents of domestic partners. Learners must inform their instructor if they will be absent, and complete all missed work within 1 week of returning to the classroom. If a learner’s leave extends more than the allotted days, they may be asked to withdraw and have the opportunity to re-enroll in a future class. (Reference “Re-Enrollment Guidelines” below.)
  • Civic Time Off: Learners will receive a ½ day to participate in any municipal, county, state or federal election, general primary or special primary without an attendance penalty. Learners must inform their instructor they will be absent, provide documentation and complete any missed work  by the close of the instructional week. In addition, if a learner is summoned for jury duty, they will receive time off to participate in the jury selection process without attendance penalty. Learners must inform their instructor of the summons, provide documentation and complete any missed work by the close of the instructional week. If a learner is selected for a jury, they will be asked to withdraw and have the opportunity to re-enroll in a future class.

Military Service

Per Scholas is honored to support our learners and staff who are members of the Military Community. As such, we maintain a policy that ensures members of the Armed Forces, including reserve components and National Guard, who are enrolled at Per Scholas may be readmitted if they are temporarily unavailable or have to suspend enrollment by reason of serving in the Armed Forces.


General Rules


  • Theft of company property or property of any Per Scholas staff or fellow learners, including intellectual property, will result in immediate dismissal from the course. At no time will learners use their computer or one provided to them for illegal, offensive, abusive, pornographic, or violent purposes nor to violate the privacy or copyright, patent, trademark or other intellectual property rights of others.
  • Learners certify that the information provided on their application is true. Any intentional falsification of information may result in immediate dismissal from the course.
  • Willful destruction of company property or property of Per Scholas staff or fellow learners will result in immediate dismissal from the course.
  • No alcohol or illegal drug consumption is allowed before or during class hours.  Learners who are visibly under the influence of drugs or alcohol may result in immediate dismissal from the course. Many employers have the right to test for drugs as part of their pre-employment screening process; learners should be aware that decisions regarding drug use during the course period may affect their future employability. No possession of alcohol or illegal drugs is allowed.
  • Smoking and/or vaping is not allowed in any Per Scholas site, building, or remote learning environment. Smoking is allowed in designated places only with the appropriate disposal of smoking-related trash, i.e. cigarette butts, cigarette wrappers, etc. Anyone violating this policy may result in dismissal from the course.
  • Possession of any dangerous weapon while in the building or classroom setting will result in immediate dismissal from the course. Threatening, intimidating, or physically harming any staff, affiliate, or fellow learner will result in immediate dismissal from the course.
  • Be friendly and respectful to your instructor, fellow learners, and Per Scholas staff members. Learners are required to conduct themselves in a professional manner. Learners that are deemed disruptive, argumentative, or unprofessional may be removed from the training.
  • Profanity, discriminatory remarks, and general or sexual harassment in the workplace are inappropriate, unprofessional and not permitted.  This applies to the entire building, any areas surrounding the building, and at any corporate engagement events provided as part of the training at any corporate provided facilities, and on all digital communication channels used for Per Scholas purposes. Inappropriate comments and conversations are not allowed at any time.  Any discriminating or derogatory remarks or behavior against staff or another learner in reference to religion, culture, race, sex, gender identity, sexual orientation, disability or other identity markers are grounds for immediate dismissal from the course. 
  • Willful violation of safety rules and/or safety procedures that place you, a fellow learner, and/or staff in danger will result in immediate dismissal from the course.
  • As part of Per Scholas’ security procedures, all learners’ bags and belongings are subject to random inspection without advanced notice.
  • Learners participating in onsite activities or learning are required to comply with building and office rules, including participation in fire drills, temperature screenings, and mask mandates.


Professional Dress Code

When attending the class (including labs, virtual sessions, Professional Development, and jeans day), you are required to dress in appropriate business casual and/or business professional attire. Should you require assistance or resources for business attire, any Per Scholas staff member can provide you with the necessary information. 

In-Person Jeans Days: Your instructor may occasionally designate a “jeans day.” All the other clothing guidelines apply except that blue or black jeans may be worn. All jeans must be clean and in good condition (i.e. no rips, holes or stains, no large logos). Extra baggy jeans hanging off the waist with no belt are not allowed. Jeggings are not allowed.

If someone is dressed outside of the guidelines listed above, a staff member will provide a coaching session to support the learner in this area.

Professional Behavior

  • Any discriminating or derogatory remarks or behavior against another learner or staff in reference to age, religion, culture, disability, race, gender identity, sexual orientation or other identity markers are grounds for immediate dismissal from the course. 
  • All enrolled learners are required to create a professional email address. 
  • While in all Per Scholas spaces, in-person and remote, learners are expected to conduct themselves professionally and refrain from using profanity or any other language deemed inappropriate in the workplace.  
  • Cell phones are to be turned off and not in sight during class. Calls are limited to breaks and lunch.
  • Per Scholas does not condone cheating in any form or the use of outside study materials. Learners enrolled in training will be provided approved study materials. Materials that are not CompTIA or Per Scholas approved may not be used prior to written approval. Any newly found study materials should be submitted to the instructor for approval. Anyone found to be cheating or using or passing around unauthorized materials may be dismissed from training.
  • Supplementary materials such as a bookbinder, USB storage drive, pens, and notebooks are the responsibility of the learner. Any materials issued to the learner must be brought to class daily.
  • Inappropriate use of Per Scholas technology is prohibited. Under no circumstances should a learner surf any unrelated non-IT websites. While using Per Scholas technology, learners may only access websites as directed by their instructors or staff. Entering any unauthorized website may result in immediate dismissal from the course.

Non-Fraternization Policy


To create an effective, safe learning environment, Per Scholas requires all learners and staff members to maintain a professional and ethical relationship at all times. Learners are prohibited, under any circumstances, to engage in any improper fraternization or personal, romantic relationships with other learners or staff members during training. Inappropriate behavior includes, but is not limited to:
  • flirting
  • making suggestive comments
  • dating
  • requests for sexual activity
  • physical displays of affection
  • giving inappropriate personal gifts
  • engaging in sexual contact and/or sexual relations
Any learner who believes that he/she has been subjected to inappropriate behavior as enumerated in this policy by a Per Scholas learner or staff member, or any third parties who have knowledge of or witness any possible occurrence of inappropriate fraternization, shall report the incident to the Site or Managing Director. If the incident involves the Site or Managing Director, the learner shall report to the Chief Training Officer, or the designated individual in the interim role, if applicable. In all events, such reports shall be forwarded to the Director of Human Resources for further investigation; the anonymity of the complaints will be maintained during the investigation. Per Scholas shall promptly investigate all complaints of inappropriate fraternization and take prompt corrective action to stop such conduct if it occurs. Per Scholas prohibits any retaliatory behavior directed against complainants, victims, witnesses, and/or any other individuals who participate in the investigation of allegations of inappropriate fraternization.

Academic Performance


Learners will be required to maintain a 70% exam average as indicated in the Course Outline, including passing the Job Readiness Assessment.


Mandatory Tutoring Policy


If a learner is struggling with their grades, prior to dismissal from the training course, mandatory tutoring sessions will be required in order to get the learner’s exam grade point average (GPA) at or above 70%.
  • The same day a learner's exam GPA falls below 70%, the technical instructor will issue a probation letter requiring the learner to achieve an average score of at least 70% on their next 2 exams.
  • As a condition of probation, the learner must participate in tutoring every day Monday-Friday, until the required exam GPA is obtained. Dates and times are set by the instructor and documented in the course syllabus.
  • Tutoring is mandatory. If a learner refuses to participate in mandatory tutoring, they will be dismissed from training. If a learner misses 2 sessions of mandatory tutoring without a valid reason, they will be dismissed from the training course.

Re-Enrollment Guidelines


In the event that you are dismissed or need to withdraw from the course early, Per Scholas has a Re-Enrollment Policy, and you must wait at least 90 days before you’re eligible to return.  Additionally, the reason for departure must be related to attendance, performance, or personal reasons, such as health (not behavioral).  Please speak to your local Recruitment & Admissions Specialist for more information. 
Of course, the goal is for you to successfully graduate from this course, so once you graduate and become an alumni, there are several upskilling and volunteer opportunities available to you post-graduation. During the two-year period, enrollment into a traditional full-time course is not permitted, unless approved by the Managing Director.  Our Alumni Engagement team will contact you to provide more information about the resources and support available at that time.

LEARNER TECHNOLOGY:


Technology Access

All learners participating in an In-Person Training Course will have access to a Per Scholas laptop or desktop to be used during training hours. 

All learners participating in a Remote Training Course will be expected to log in from home during regular class hours via Zoom. Learners will be required to have a Zoom account; to create a free account log onto https://zoom.us/freesignup/. In order for remote or hybrid learners to access all course materials, learners will need the following as a minimum:

  • regular internet access

    • Speed of 20/mbps+

  • a desktop or laptop with the following:

    • Operating Systems:

      • Windows 10 / 11 is accepted in all courses. 

      • Mac OS is accepted for Java and SE courses only. 

        • (Mac OS version 10.15 - 11)

    • Hardware Specifications: 

      • CPU: Intel i5 quad-core

      • RAM:  8 GB

      • Storage:  250 gb HD / SSD with 50 GB free

      • 100 gb of available storage or greater (200 gb required for Cybersecurity)

      • Webcam with Microphone or Webcam+headset

*Some courses may have additional requirements such as a greater amount of RAM and storage

Technology Equipment Kits

To provide an innovative, hands-on learning experience, Per Scholas has permanent tech kits available that will remain in the classroom.


Loaner Equipment

Learners who receive loaned equipment from Per Scholas understand that they must secure any and all loaned devices when not in use. All learners with equipment will report any damage, loss, or theft immediately to a Per Scholas team member. In the case of theft or loss, Per Scholas cannot replace the item; the learner will be required to secure backup equipment or will need to withdraw from the class for the duration of the training. In the case of theft, learners must obtain a police report identifying the item or items stolen and immediately report the theft, with the associated police report, to Per Scholas.

Loaner Equipment Return

If a learner does not have the necessary equipment specifications listed above, they may be given a loaner laptop. Once a learner completes the training, withdraws or is dismissed, the learner has 72 hours to return the equipment to Per Scholas by bringing it to the local site or by mailing it to the office with the prepaid label provided to the learner/graduate. Learners who fail to return the equipment within the allotted time frame may be subject to restitution.

CONSENTS & ACKNOWLEDGEMENTS


CONSENT TO NON-FRATERNIZATION POLICY

You hereby consent and agree to comply with Per Scholas' Non-Fraternization Policy, which requires that all training enrollees and staff members maintain professional and ethical relationships at all times.


CONSENT TO RECORD COURSE

You understand that the Per Scholas training course you are participating in is being recorded by Per Scholas for 1) use by instructors and learners to refer to and review during the course of the training, and 2) for Per Scholas' own quality improvement purposes. These recordings will not be used or shared externally.

CONSENT TO RELEASE OF INFORMATION
You hereby consent and agree to Per Scholas releasing any and all necessary information (whether in the form of a resume or otherwise) to your employer or potential employers, in an effort to assist you with job placement, or to the government or private agencies in order to secure additional support services. 


CONSENT FOR RELEASE OF PERSONAL INFORMATION

The undersigned hereby authorizes Per Scholas, Inc. (PS) to release my personal information to other organizations in order to do one or more of: (i) obtain employment for me, (ii) satisfy requirements for information from organizations which funded in part the cost of the education I have received, or am to receive, from PS, (iii) respond to requests for information from government agencies that regulate PS, (iv) conduct research on behalf of PS for the purpose of improving PS program offerings and/or analyzing PS program success rates, (v) secure additional funds for current or future PS services, and/or (vi) enable PS to provide services to me which I have requested. This information may include but is not limited to, my income, name, age, date of birth, race, social security number, address, and other information that may otherwise be confidential. PS will request that the recipients of any such information which is identifiable keep such information confidential, but PS cannot guarantee that such recipients will do so. 

 

PS will never sell such information (if identifiable to the undersigned) to any other person or entity and will not use such identifiable information for marketing purposes. 

 

The undersigned hereby instructs any credit reporting agencies selected by PS to supply to PS credit reports regarding the undersigned as and when PS so requests. In addition, the undersigned consents to PS obtaining employment and salary information and history directly from employers or other sources of such information post graduation.

 

It is understood that the undersigned may (i) revoke this consent at any time, but any such revocation will only apply to disclosures occurring after such revocation and (ii) inform PS of any corrections needed to be made to such information, in which case PS will correct its records as requested. 


PS complies with all laws regulating the disclosure of personal information of others and will do its best to maintain the confidentiality of such information, subject to the above consent.


CONSENT TO PHOTO AND VIDEO RELEASE

I hereby give permission for images captured during all training classes and field trips within and/or outside of Per Scholas to be used for promotional purposes. Images include any video, photo and digital images to be used solely for the purposes of Per Scholas and its partners or funders’ promotional material and publications. I also waive any right of compensation or ownership thereto.


Job Placement Acknowledgement (for Partnered Customized Courses Only)

  • You confirm that you are genuinely and in good faith interested in possibly working for our employer partner, and therefore, if selected, will interview in good faith for such employment with that company.
  • As a part of the employer partner's interview process, you may be asked to submit to a background check and/or drug screen and acknowledge you will in good faith follow through with the company's hiring processes.
  • You acknowledge that our employer partner is the decision-maker in interview eligibility, and agree to give any interviews or job offers extended by them within 45 days of graduation primary consideration.
  • At the end of the 45 day period, if not selected for a position with our employer partner but otherwise in good standing with Per Scholas, you become eligible for additional Per Scholas alumni career services assistance outside of that employer partner.

Acknowledgement of Enrollment Agreement 


I have read the enrollment agreement and agree to follow the guidelines and policies as a learner at Per Scholas. I understand that by signing this agreement, I agree to, and am responsible for adhering to the entire aforementioned course guidelines and policies.